As planned, we are writing to provide you with updated information regarding school reopening to assist you in determining what choices will be best for you and your children this fall. We are referring to this as the BCSD Reopening Implementation Guide. We have developed answers to your questions and additional systems and protocols based on emerging information from state and local authorities. We have been able to develop additional internal plans based on your initial survey feedback as well.
We are requesting that you review the information below, develop a better understanding of the details that are important to your personal decision-making process, and then provide commitments regarding attendance and transportation no later than 8 p.m. on Monday, August 17.
We have developed a program that we believe to be safe and within the guidelines and parameters provided by the Department of Health and the State Education Department. We believe that safety should always be our primary concern. We hope that your children will attend the Hybrid program. HOWEVER, we understand and respect that this is an important choice that you should make based on your own level of comfort and the needs of your family. We will support you and your children in whatever program you choose. In order to effectively plan, we need to know if your child is coming to school for the Hybrid program and if your child will need transportation (We greatly appreciate that many of you indicated that you would not use transportation in the initial survey and hope this remains true when you are asked to commit).
Please fill out the form for each of your students enrolled in the District or we will not be able to build a schedule for your student or schedule them for transportation. Again, you must reply and confirm by 8 p.m. on Aug. 17 or we will not be able to build a schedule for your student or schedule them for transportation. Click here to access the form: https://www.surveymonkey.com/r/G7DDK8M
- Students who become in need of transportation or who are scheduled for the ALL REMOTE LEARNING program will not be able to request a change in transportation or register to attend the Hybrid program until the 5-week mark of each quarter and will not be scheduled to begin attending or riding until the beginning of each quarter. Students who leave the Hybrid program to go ALL REMOTE may not be able to be scheduled into the ALL REMOTE program for 3 weeks.
Our Implementation Guide is broken down into several key areas. They are briefly described below and links are provided to additional details. Please consult the FAQ document for answers to questions that have been posed throughout the last two weeks. Please also consider participating in one of the PTSA Meetings with the Principal this week or the Virtual Town Hall this Wednesday at 7 p.m. or next Monday at 5 p.m. Zoom links will be coming via email.
BHS PTSA Meeting with the Principal: 6 p.m. Tuesday, Aug. 11
FRES PTSA Meeting with the Principal: 7 p.m. Tuesday, Aug. 11
TCMS PTSA Meeting with the Principal: 5 p.m. Wednesday, Aug. 12
CRPS PTSA Meeting with the Principal: 6 p.m. Wednesday, Aug. 12
SPED PTSA Meeting with the Principal: 6 p.m. Thursday, Aug. 13
- Students would receive in-person instruction two days a week (Monday and Thursday or Tuesday and Friday). This would include direct instruction, hands-on learning, and small group work.
- On remote or independent learning days (Monday and Thursday or Tuesday and Friday), students will work from home. They will be assigned work that reinforces concepts started the previous day or they will access new material that their teacher has provided, and which will be reinforced when they are in person. In many cases, they will not interact with their classroom teachers on these days.
- Remote learning occurs on Wednesdays for all students in the hybrid model. At the K-5 level, teachers will engage synchronously and asynchronously with all students throughout the day using Zoom. At the 6-12 level, students will follow their cycle day schedule. At the beginning of each class, teachers will meet with all students via Zoom. This instruction may include whole group instruction, breakout groups, and help sessions to answer questions from the previous day’s work.
100% Remote Learning Model
- Students will be assigned to a course, class or teacher based upon their grade/schedule. Teachers will create lesson plans to deliver both synchronous and asynchronous instruction. K-5 students will receive synchronous sessions 5/6 times per cycle and 6-12 students will receive it 4/6 times per cycle. Schedules will be coordinated by the building administrator to minimize conflicts. The teacher will create a calendar of instruction and assignments for the week. Learning will take place through SeeSaw, Zoom, and Schoology. Students and parents will receive a communication from the teacher at the beginning of every week.
- General music (K-8) and music theory (BHS) classes will meet on a rotation. Music lessons for individuals and small groups will be offered virtually on independent learning days. Ensembles will meet in small groups virtually or in person (when allowable following health department guidance for safety) on a rotation.
All students in Pre-Kindergarten through the 12th grade shall be required to wear a mask or face covering:
- when at school or a school function in any school building, facility or other area of a school campus including while traveling in hallways;
- while waiting outside school buildings before and after school;
- while waiting at bus stops; and
- when riding in District-provided transportation.
All masks and face coverings must cover the nose and mouth of the student. Students may remove masks and face coverings:
- when eating or drinking during assigned breakfast/lunch/snack periods;
- during instruction or other times when appropriate social distancing measures;
- are in place as determined by a teacher or school administrator; and
- during “mask breaks” as directed by a teacher or school administrator.
The District will provide a mask or face covering to a student in the case that a student forgets their own or if the mask or face covering is ill fitting.
Students who refuse, or repeatedly fail, to wear a mask or face covering as set forth above shall be subject to disciplinary consequences under the District’s Code of Conduct. Repeated failure to comply with these protocols could lead to suspension of the student from school and/or from District transportation.
According the Centers for Disease Control (CDC), there may be complicating factors concerning the wearing of masks for students or adults in a school setting. The request for each exemption needs to come from a physician or mental health care provider who states specifically that the student meets one or more of certain criteria.
Prior to coming to school each family and staff member are to fill out the COVID-19 health screening using the Frontline App. If a student or staff member responds yes to any of the questions on the Frontline App. or have any of the symptoms listed in the screening tool, they must stay home and consult with their pediatrician or primary care physician.
If the student’s family or staff member do not complete the attestation prior to the school day starting, the student or staff member will have to have their temperature checked at school.
Only students and staff members who have symptoms on the list related to a documented, pre-existing medical condition, that is not COVID-19 related, can attend school.
If, upon consulting with the student or staff member’s physician that a COVID-19 test is ordered, the student or staff member must stay home until they receive the test results.
Students and staff who test positive for the Coronavirus must quarantine for 14 days. The MCDPH will then contact the student’s family or the staff member and implement the process for contact tracing. The student or staff member may not return to school until released from isolation by MCDPH. They will also need to provide documentation by their health care provider to be free of symptoms and present negative COVID-19 test results before re-admittance.
Protocol for a student or staff with an elevated temperature (at or above 100) upon entry
Upon arrival, the student or staff member will be isolated. After being in an isolation, a secondary temperature check will occur.
What if a student or staff member shows COVID-19 symptoms during the school day?
According to MCDPH, schools will follow the following guidelines if a student or staff member exhibits COVID-19 symptoms while at schools:
- The student or staff member will be separated from other students and be taken to an isolation room in or near the nurses’ office.
- For students, a parent will be contacted to arrange for immediate pickup of the student (within a half hour of the contact from the nurse).
- Staff members will communicate with the main office and then leave the building. The Brighton Central School District will follow NYS workplace guidance for faculty or staff members who are seeking to return to work after a suspected or confirmed case of COVID-19 or after close contact with a person with COVID-19
- Upon being picked up the nurse will provide the parent/guardian with the COVID-19 Testing and Health Care handout provided by MCDPH.
- The nurse will recommend to the parent/guardian that they have the student tested for COVID-19.
- The school will reach out to the parent/guardian to learn the result of the test.
- If the student or staff member has a positive test result, they must do the following:
- Immediately contact the Monroe County COVID-19 Hotline at (585) 753-5555. If it is off hours, you will be connected to an answering service and your message will be relayed to the on-call MCDPH staff member.
- MCDPH will work with the school to determine an appropriate course of action based on the most up-to-date information about COVID-19, as well as guidance from NYSDOH and the Centers for Disease Control.
- Work with MCDPH to communicate the plan of action and possible COVID-19 exposures in alignment with the district’s emergency communications plan.
- The student or staff member will have to quarantine for 14 days and not return to school until released from quarantine by MCDPH. The student or staff member will also need to provide documentation from the family’s health care provider, be free of symptoms, and present a negative COVID-19 test result before admittance.
If a student or staff member presents with symptoms at school and is sent home but does not confer with a physician, the student or staff member must quarantine for 10 days and be fever free before returning to school.
If the student or staff member has a negative test result the student or staff member will need to provide documentation from the family’s health care provider and be free of symptoms before being admitted back into school.
Operations and Maintenance
Cleaning of Facilities
The District has adopted the standard operating procedures recommended by the Association of Educational Safety and Health Professionals (AESHP). To execute our procedures with fidelity in case of employee absenteeism, the District has engaged temporary staffing services and has expanded recruitment efforts for part-time day and evening staff.
During in-person Instructional Days (M, T, Th., F): Every morning, the District is committed to having staff and students enter a safe, sanitized space. Each night, all desks, tables and chair backs will be disinfected along with other high touched surfaces such as exterior and interior door hardware, interior doorknobs, light switches, handrails, faucet handles, copier controls.
Tuesday Evening, Wednesday (A-B Shifts), Friday Evenings: With limited occupants in the building, additional measures can be taken for deeper cleaning. Above and beyond the procedures highlighted above, additional deep cleaning efforts will include hydrostatic large-area cleaning (e.g. gym wall mats, lockers, weight rooms). In other areas, ultra-violet cleaning equipment will be used for areas where chemical cleaning agents need to be limited.
During In-Person Instruction (School Days): During the school day, in addition to continuing to be responsive for accidents and clean-ups, custodians/cleaners will be disinfecting high touch surfaces and monitoring hand washing and hand sanitizing stations. The use of chemicals in the presence of students and teaching faculty must be limited during the school day, therefore the use of soap and water wherever applicable will be prioritized (e.g. cafeteria tables).
Bathrooms: The building custodian will be responsible for monitoring a schedule to ensure all restrooms are maintained with soap, paper towels, toilet tissue. Gang toilet rooms, staff restrooms, and nurse restrooms will be disinfected with non-bleach cleaners routinely throughout the school day (spray and wipe disinfectant applications). For in-classroom bathrooms at CRPS, every effort will be made to disinfect bathrooms using a non-bleach cleaner a minimum of two times per day. Signage will be posted at every restroom requiring appropriate face covering, and proper hand washing procedures. Gang bathrooms will be limited to two persons.
Management of cleaning in classrooms: Teachers will be required to reduce the number of items in each classroom in order to minimize use by multiple students. Where critical instructional equipment and supplies are required, the District may consider training the teacher on the proper use of disinfectants, and/or providing to the teacher disinfecting equipment (e.g. UV lighting wand). Additional instructional equipment may also be provided to minimize use by multiple students.
The District has consulted with our mechanical engineers and reviewed air quality standards required by NYSED Office of Facilities Planning. In partnership with area school districts that maintain same or similar equipment approved by the State, this FAQ document has been prepared.
Community/Staff Facility Use
Until further notice, District facilities will not be available for use by outside organizations including youth recreation sports, community education, and Town Recreation activities, and professional organizations that faculty may participate in. The building will be closed to all faculty and non-cleaning staff at 6 p.m. each evening (M-F). Weekend use by faculty will not be permitted.
PPE for Staff
All staff will be provided appropriate facial coverings as required in the DOH guidance. Requests for additional PPE will be coordinated through the building principal and Business Office. The District will review PPE requests in accordance with law and considering instructional function.
PPE for Students
The District will provide single use face covering when needed by students. Student Services will review additional requests for PPE considering individual educational plans and physician documented medical accommodations required by law.
Training for staff
All staff will be required to complete a COVID-19 training and the Right-To-Know trainings on September 8, 2020. This training will be available via Zoom and on NYSIR portal. Additional annual mandated trainings will be required throughout the year.
Daily attendance will be taken on bus in order to facilitate contact tracing in the event of Covid-19 exposure. In lieu of assigned seats, students will load the bus back to front. The District will restrict bus ridership to the bus pass assigned by the Transportation Department. No parent bus passes will be honored at the K-5 level and students may not board a secondary level bus they are not assigned to.
Due to capacity constraints, on the days of in-person attendance, the District will only transport to one primary address or day care location. For example, a Monday and Thursday schedule must have the same AM location for both days and same PM location for both days. AM and PM may be different
Families may opt-in to transportation for AM and PM, or only AM or PM. The District is encouraging families that have the ability to transport their children to do so.
On in-person days, there will be a limited menu. Grades 1-8 will be provided a choice of three entrees, one of which will be vegetarian. At Brighton High School, students will be offered a choice of five entrees, including daily vegetarian options. Breakfast options will be limited to two entrees. Parent/student will choose their entrée and milk flavor/fat content. All other items will be prepacked for grab-and-go. The District will be implementing an online ordering system for families to order on a weekly basis or order up to night before.
The BHS campus will be closed for students to leave campus and no food deliveries will be accepted. No food deliveries will be accepted by District staff at any District building. The Food Services Department will be implementing a cashless system. Payments will only be accepted by mail at the Food Service Office or online at mySchoolBucks.com. The food service lines will be configured to maintain social distance. Students/classes will be assigned lines to reduce numbers through the line at one time. Snacks will be available for purchase only at BHS.
For students learning remotely, there will be a grab and go option available at Brighton High School. Transportation hardships will be considered.
Extracurricular Clubs and Activities: A small number of clubs will begin their programming remotely based on their ability for remote interaction and need for the club based on the timeline for project completion (ex: yearbook). Additional clubs will be reviewed and considered for a start date in October.
Athletics: The New York State Public High School Athletic Association has moved the start of the fall 2020 athletic season to Sept. 21, 2020. At this point, this will be the date that regularly scheduled fall sports will begin. If there is any change to this date, the District will inform families of the details.
Orientation programs have been scheduled by the buildings. All other outside the school days events have been canceled until November 15. Building events rescheduled or scheduled remotely will be announced by each building as needed.
There will be no use of the facilities by outside groups
Principals will send weekly eNews and host monthly virtual meetings
The district will send a weekly eNews.
Virtual Town Halls with the Superintendent will be scheduled for every other Wednesday.
Aug. 17 at 8 p.m.: Deadline to notify District on choice of learning program and need for transportation.
Changes in Transportation can be requested every 5 weeks. The student will be provided transportation at the 10 week mark.
Changes from ALL REMOTE to Hybrid In-Person can be requested every 5 weeks. Student will be scheduled for Hybrid In-Person at the 10 week mark.
Frequently Asked Questions
Thank you again for your patience and support. Our first priority has been and will be the health and safety of our school community. We recognize the burden that the plans above place on all of you. We have done our best to recognize those burdens while honoring our commitment to keeping everyone safe and healthy. We’re looking forward to a time when we can all be back together safely. In the meantime, we will continue to provide the best program we can for your children. Our locations and systems may have changed, but our commitment to doing our best for your child has not. Sincerely,
…every child, every day, every way
Kevin McGowan, Ed.D.
Superintendent of Schools